Administrative Assistant

Posted November 18, 2022  |  Management Office

The Administrative Assistant assists in the day-to-day operations of the property. These duties include customary administrative duties (i.e., typing, filing, copying, faxing, coordinating projects, and answering & conducting calls) as well as tasks specific to the property assigned.

Essential Job Functions:

•Customary administrative duties such as mail distribution, creating documents, copying, faxing, answering & directing calls, maintaining electronic and paper files.
•Coordinate travel for mall management team.
•Coordinate meeting room space and ensure they are clean and available for future meetings.
•Prepare expense reports.
•Oversee office supplies and ensure that orders are made timely is accordance with the property policy.
•Maintain and update various databases such as vendor parking passes, delivery dock access,
•Work with Accounts Payable and maintain tracking for all Business Development administrations information.
•Support Lease Administration by preparing all welcome letters for new tenants and any additional correspondence.
•Prepare tracking data for tax assessor and third-party contractors.
•Responsible for preparation of all new hire, termination, and status change paperwork including creating the Employee file.
•Act as the local contact for Human Resources in ensuring that benefits paperwork is distributed and returned to the corporate office in a timely fashion.
•Assist the Marketing Manager with tracking and reports.
•Prepare reports using Oracle for property teams including Property Management, Marketing, Leasing and Business Development as requested.
•All other duties as assigned.

Requirements and Qualifications:

•High School diploma or equivalent.
•Minimum 5 years administrative experience.
•Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.
•All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.

A Culture of Belonging

At Macerich, we are committed to a diverse, inclusive, and equitable workplace. We believe our diversity creates value for our employees, workplaces and town centers, and the communities we serve. 

We strive to hire great people from diverse backgrounds, and we are stronger for it. We want our employees to thrive, feel valued and respected, and therefore encourage a culture of learning, acknowledging, and celebrating individual uniqueness. We are proud of our practices and the equal opportunity for employment and advancement we foster across the organization. 

In support of our culture of belonging, Macerich welcomes qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, medical condition, genetic information, military or veteran status, marital status, pregnancy (including childbirth and pregnancy-related medical conditions), sex, gender expression or identity, sexual orientation, citizenship, or any other characteristic or class protected under federal, state, or local law. Additional information is contained in Macerich’s Anti-Harassment, Discrimination and Retaliation Policy, which can be provided to applicants upon request. Macerich also provides reasonable accommodations to qualified individuals with disabilities. If you require accommodation during the application process or your employment, please contact Human Resources.

Join our team of great people!

Contact Information

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